Community Grant Program

The Community Grant Program supports groups delivering programs and activities that benefits the community. Our goal is to develop partnerships with not-for-profit groups and organisations that enriches the area and share our vision.
 

Community grants information session

 

Who can apply for a grant

There’s five grant categories each with their own goals, values and timing.

Grant applicants must be either:

  • A not-for-profit constituted body such as an incorporated association or a company by limited guarantee.
  • An incorporated organisation supported by a not-for-profit organisation and able to accept legal and financial responsibility for the project.
  • A school.

They must also meet eligibility criteria for the grant category.  

 

How to apply

Choose one of grant categories below to find out how to apply

Grant category and purpose Funding allocation Timing

Community Partnership

Achieve longer term community and cultural development outcomes through strategic partnerships that respond to our priorities and directions.

Up to $50,000 per year to a total of $200,000 over four years.

Every four years.

Check dates

Community Development

Achieve community development outcomes that respond to the needs of our diverse community.

Between $3,001 and $20,000.

Annually in February.

Check dates

Arts

Support activities that provide opportunities to participate in arts, culture and heritage.

Between $3,001 and $20,000.

Annually in February.

Check dates

Festivals and Events

Support community led festivals and events that attract visitors to Manningham and activates key locations.

Between $3,001 and $20,000.

Annually in February.

Check dates

Small Grants

Support community strengthening initiatives and enhance the quality of life of Manningham residents.

Community Strengthening category: Up to $3,000.

Equipment Purchase category: Up to $1,500 as a 50% co-contribution of the total cost of equipment.

Applications can be submitted all year and are assessed quarterly.

Check dates

 

Need help with your application?

Contact us.

Find information in your language


Get help through an interpreter service

We can connect you with an interpreter who can help. They will connect with the team and can act as a translator. Call us on 9840 9355 for help.

 

or you can download translated documents:

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Terms and Conditions and Glossary

The following are the Terms and Conditions and Glossary of Terms for our Community Grant Program.

You need to read these as part of the application process.

To discuss further, contact us.

Terms and Conditions

For Applicants

The following general terms and conditions apply to the Community Grants Program:

  1. All applications must be approved by the Chairperson, President or Chief Executive Officer of the organisation.
  2. Successful applicants must use Community Grant Program funding for the stated purpose for which the funding was awarded unless further written permission has been obtained from Council before the activity has commenced.
  3. Successful applicants must comply with all relevant State and Federal government legislation that apply to pertaining to the funded activity. If the funded activity involves contact with children, your group or organisation may be required to obtain a Working with Children (WWC) Check. To find out if you need a WWC Check or are exempt, visit the Working With Children website.
  4. Council’s Community Grant Program is a competitive funding scheme and the funding allocation is awarded on the merit of the application.
  5. Applicants must demonstrate satisfactory performance and adherence to all grant conditions (e.g. permit requirements such as traffic management plans, traders’ permits, etc.).
  6. The total funding available for Council’s Community Grant Program is subject to variation and Council’s annual Budget process.
  7. Council reserves the right to request further information in considering applications. If deemed necessary, applicants may be required to discuss or clarify their application with Council officers and/or provide further written information within a specified timeframe.
  8. Canvassing or lobbying Councillors, Council employees or independent assessors, in relation to a grant application, is prohibited. Lobbying or canvassing relevant officers may result in your application being deemed ineligible.
  9. For the protection of grant applicants and those involved in the assessment process, all Council officers, Councillors and community members involved in the grant assessment process are required to declare their interest prior to assessing any grant applications or reviewing project evaluations and reports. This process ensures that a clear or perceived conflict of interest is promptly identified, addressed and recorded. In the event of a conflict of interest, the person will not participate in any discussion or decision making relating to the nominated item/s of conflict.

For Community Development, Arts, Festival & Events and Community Partnership Grants:

  1. A Council Report on the recommended funding allocations is presented to Council for consideration. The decision to award grants is made by Council and shall have regards to Council’s responsibilities under the Local Government Act and Council’s decision is final. There is no appeal process.
  2. Applicants will receive notification of the outcome of their application after Council’s decision.

For funded recipients

Funding and Service Agreement (FASA)

  1. Funded recipients will be expected to enter into a Funding and Service Agreement (Agreement) with Council. The Agreement:
    • Establishes a collaborative arrangement between Council and your group or organisation, based on the principles of co-operation and partnership
    • Outlines the roles and responsibilities of Council and your group or organisation in the provision and use of funding allocated under this Agreement
    • Includes general funding Terms and Conditions and may include special conditions relating to the delivery of the grant.
  2. The Agreement must be completed, signed off and returned by the specified date for the funding to be released. Funding will not be made available to groups who submit this documentation after this date or those that currently hold a debt with Council.
  3. Except for Small Grants, all funded recipients will be allocated to a Council officer who is the primary contact for the delivery of the activity. As per the Agreement, regular monitoring will be required with the relevant Council officer to provide activity support, identify emerging themes and monitor performance.
  4. Any changes to the use of Council funding for purposes other than outlined in the Agreement must be approved by Council in writing. If the grant is not utilised for the stated purpose, the organisation must guarantee repayment in full to Council, plus interest earned, within one month of the end of the Agreement.
  5. Funding that remains unspent upon the end of the Agreement must be repaid to Council within one month (of the end of the Agreement), unless activity changes are approved by Council in writing within 14 days of notification.
  6. Allocation of funds to a community organisation for any purpose, in any funding round, must not be taken as a commitment by Council to provide additional or recurrent funding beyond that specifically provided for in the Agreement.
  7. Funded activities must be completed within twelve months of receipt of funding, unless an alternative arrangement has been approved by Council in writing (prior to the activity completion date).
  8. The Agreement is governed by and is construed to be in accordance with the laws of Victoria.

Permits

  1. If a permit is required for the funded activity, funded recipients must comply with all Council requirements. This includes matters such as road closures, outdoor advertising and temporary food premises.

Funding Allocation

  1. Upon receipt of funding, funded recipients must deposit that sum in the interest-bearing bank account in the name of the organisation nominated in the Application Form.
  2. Council disclaims all liability and responsibility for any direct or indirect loss to the recipient after the release of funding.

Insurance

  1. Funded recipients must take out and keep current during the period of the Agreement, public liability insurance. The public liability policy must be for a minimum of $20 million.
  2. The public liability insurance ensures Council and the recipient against all actions, costs, claims, charges, expenses, and damages whatsoever which may be brought or made or claimed against them arising out of, or in relation to, the funded activity.
  3. A copy of the Certificate of Currency is to be provided to Council before commencement of the funded activity. Funded recipients must also maintain WorkCover insurance, where relevant.

Marketing Requirements

  1. Funded recipients are required to acknowledge receipt of financial assistance from Council in any promotion, publication or advertising of the activities. This includes the use of Council’s logo and giving Councillors and officers the opportunity to attend relevant promotional events. Any publicity material regarding an activity should be submitted to Council’s Grants Team for approval prior to printing. For more information visit www.manningham.vic.gov.au/community-grant-program.

Acquittal and Activity Completion Report

  1. Council reserves the right to conduct financial and performance audits for funding it has provided. Consequently, funded recipients are required to maintain full records of receipts of activity expenditure and performance outputs/outcomes for the relevant period. These records are to be made available to Council and its officers/agents upon request.
  2. Funded recipients are required to complete an Activity Completion Report (acquittal) within 2 months of completing the funded activity online at manningham.smartygrants.com.au . This report certifies that the activity and funding was carried out in accordance with the Agreement. It should include a completed Evaluation Framework, (not required for Small Grants) proof of expenditure of Council funds (receipts and invoices) and copies of marketing material used to promote the funded activity.
  3. Failure to provide a satisfactory acquittal may result in a funded group or organisation being deemed ineligible to receive any further funding from Council. Council’s reporting is directly linked to its requirement to report on how public funds are spent and whether funded groups and organisations have achieved the desired end result. While Council is committed to minimising administrative processes, it is also committed to the collection of high quality information that may be communicated across Council and the community.
Glossary of Terms and Definitions

Acquittal

Acquittal is a formal condition of funding and means accurately reporting on the funded activities and the expenditure of your funding. Proof of expenditure (as well as other information) is required on the completion of your activity. See ‘Activity Completion Report’.

Activity Completion Report

Is a report that ensures grant recipients have administered grant funds responsibly and in accordance with the terms and conditions of the Funding and Service Agreement. An Activity Completion Report usually consists of a written report that summarises how the activity fared against the initial objectives of the grant. It also provides a financial statement detailing how the funding was spent. See ‘Acquittal’.

Auspice

Is an agreement where one organisation (the ‘principal organisation’) agrees to apply for funding on behalf of a second organisation that is not incorporated (the ‘auspiced organisation’). If the funding application is successful, the principal organisation then receives, holds and administers the funding to the auspiced organisation so that the auspiced organisation can complete the funded activity. Further information can be found at, http://www.nfplaw.org.au/auspicing.

Company by Limited Guarantee

A company limited by guarantee is a type of legal structure that you may choose for your charity that is registered by the Australian Securities and Investments Commission (ASIC). Further information can be found at asic.gov.au/regulatory-resources/financial-reporting-and-audit/preparers-of-financial-reports/companies-limited-by-guarantee/

Commercial activities and organisations

Includes retail groups that: a) sell goods by retail, or by retail and wholesale; b) sell services; or c) hire goods for profit.

Confirmed Funding (CF)

Refers to any confirmed funding amounts, including your organisation’s cash contribution, funding from other sources to be included in your ‘Income’ section of your budget.

Council

Manningham City Council is the entity which has the authority to make decisions on behalf of the Manningham community.

Curriculum Based Activity

Curriculum is the knowledge and skills students are expected to learn, the units and lessons that teachers teach; the assignments and projects given to students; books, materials, videos, presentations, and readings used in a course; and the tests, assessments, and other methods used to evaluate student learning.

Evaluation Framework

Evaluation is an important component of the grants program because it enables organisations to showcase achievements, as well as inform and improve project delivery. (page 9).

Evidence Based

Provides the proof that an activity or program is best placed to respond to an identified community need which may include research, statistics, community consultation, needs analysis, etc.

Funding and Service Agreement (FASA)

A Funding and Service Agreement (Agreement) is a legal and financial agreement entered into between Council and community organisations receiving grant funding.

The categories of an Agreement, a short or long form, reflect the level of funding provided and the required performance of the grant recipient. The FASA states:

  • Purpose of the funding
  • Dollar amount of funding
  • Rights and responsibilities of all parties to the Agreement; including reporting, monitoring and evaluation requirements, and the permits the grant recipient is required to obtain
  • Clear statement of the required outcomes of the grant
  • Terms and conditions of the funding, including the circumstances in which Council can reclaim funding, consequences for breaches of funding conditions and a procedure for the return of unspent funds.
  • Special conditions

Grant

A grant is a sum of money given to organisations for a specified purpose directed at achieving objectives and outcomes consistent with specific policies.

Impact

The desired short to medium term effects or changes that an activity seeks to achieve (e.g. increased community awareness of a particular topic or skills development of a target group, change in behaviour, change in attitude).

Incorporated Association

Being incorporated infers that an organisation has a legal identity of its own, recognised by State and Federal governments and is separate and distinct from the individuals who formed or make up the group.

In-kind Funding Contribution

Is when an organisation contributes goods or services in lieu of providing funds (cash). For example, volunteers hours, use of organisation equipment or facilities (i.e. photocopiers). In-kind contribution must have a $ value, for example the estimated value of volunteer time is $41 per hour.

Non Recurrent Funding

The Annual and Small Grant categories are to fund one-off short to medium term activities. Funding allocations are for one financial year and are not recurrent.

Objectives

Objectives are the big picture aims or goals which a policy, plan, program or activity seeks to achieve (e.g. improved exercise).

Outcome

The desired result of goals and strategies that have been achieved (e.g. a healthier population).

Outdoor Sports Infrastructure Guidelines

The Outdoor Sports Infrastructure Guidelines steer the redevelopment or refurbishment of existing sporting infrastructure and informs the development of new sports infrastructure on a case by case basis. The Council Standard Facility Fit Out sets out what Council will provide and what is not covered.

Political

Taking or belonging to a side in politics or in controversial matters.

Religious

Religion is regarded as a set of beliefs and practices, usually involving acknowledgment of a divine or higher being or power, by which people order the conduct of their lives through promotion of their faith or worship.

SmartyGrants

SmartyGrants is Council’s online grants management system. Applicants must apply online and attach relevant documents to their application.

Statement by Supplier

For organisations that do not have an ABN, applicants are required to complete a Statement by Supplier form as a result of the Commonwealth ‘Pay As You Go’ taxation legislation. Statement by Supplier forms can be located from the Australian Taxation Office at ato.gov.au/Forms/Statement-by-a-supplier-not-quoting-an-ABN/.

Unconfirmed Funding (UF)

Refers to the other funding amounts which you have applied for which is yet to be confirmed, to be included in the ‘Income’ section of your budget.

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