Does my event need council approval

Apply for event approval

If you are holding an event and need our approval, please read the information below before you apply.

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If you are organising a public or private event in an outdoor Council-owned land such as a park, garden, reserve or street in Manningham, you may require approval.

You will need approval from us if you’re organising a public or private event in our:

  • parks
  • gardens
  • reserves
  • streets.

We will explain below which events will need approval.

 

Events that do not require our approval

You will not need approval if your event has:

  • 1-80 attendees
  • BYO catering that doesn’t require vehicle access into the park
  • no infrastructure such as marquees, stages, jumping castles
  • low noise impact
  • no change to normal traffic and parking conditions.

 

Events that require our approval

If you are hosting the following types of events, you will need our approval.

 

Low impact events

If your event has one or more of the following:

  • 81-500 attendees
  • 1-5 caterers or food vendors
  • limited temporary infrastructure such as less than 5 marquees, additional tables and chairs
  • low noise impact
  • low change to traffic and parking conditions.

Minimum notice we require is 6 weeks.

Medium impact events

If your event has one or more of the following:

  • 501–2500 attendees
  • 5-10 caterers or food vendors
  • moderate temporary infrastructure such as a stage, PA, less than 15 marquees, toilets
  • moderate noise impact
  • moderate change to traffic conditions, road closures and parking.

Minimum notice we require is 3 months.

High Impact Events

If your event has one or more of the following:

  • 2501 or more attendees
  • 15 or more caterers or food vendors
  • substantial temporary infrastructure such as multiple stages, PA, 15 or more marquees, toilets
  • high noise impact
  • substantial additional traffic, multiple road closures and changes to traffic and parking conditions.

Minimum notice we require is 6 months.

High risk activities

You will need our approval if your event includes:

  • alcohol
  • amusement rides such as jumping castles or inflatables
  • road closures
  • any pyrotechnics such as fireworks or firecrackers.

Events on private property

You will not need approval if your event is on:

  • private property
  • schools
  • federal or state owned land.

If your event will impact surrounding areas that includes traffic, noise and waste, please speak to us on how to best manage these impacts.

 

To help plan your event, download an Information Kit. 

Festival and Events - Information Kit
Festival and Events - Information Kit
1.33 MB
Download
download

How to apply for event approval

If you are holding an event and need our approval, please follow the application process

  1. We’ll let you know when we’ve received your application and if the date and location you’ve requested is available. We’ll also send you a list of requirements you must submit as part of the approval process.

  2. If your event impacts traffic conditions or parking at a Council owned venue, you will need a traffic management plan. This needs to be approved before event approval can be supplied.

  3. Once your event application has been received, you will be asked to provide supporting documentation, such as:

    • Certificate of Public Liability Insurance
    • Event Plan
    • Risk Management Plan 
  4. When all documentation has been received and approved, your event approval will be sent.

Paying bonds

You might need to pay a bond if your event is on Manningham land. The amount for a bond ranges from $50 to $5,000. The bond amount will depend on the size and nature of the event.

The purpose of a bond is to cover costs if there’s damage to any:

  • infrastructure, including trees
  • bollards
  • pathways.

Bonds will also cover any costs to replace gate keys or charges to clean leftover waste.

You’ll receive a full refund after a post site inspection if we determine there’s no requirement for reinstatement.

On this page

    Downloads

    Victorian Seniors Festival - 2021 guide
    Victorian Seniors Festival - 2021 guide
    2.67 MB
    Download
    download
    Festival and Events - Information Kit
    Festival and Events - Information Kit
    1.33 MB
    Download
    download
    Festival and Events - Grant Guidelines
    Festival and Events - Grant Guidelines
    611.45 KB
    Download
    download